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Our sustainable consumption promotion program includes three areas of action: our own office purchasing, our office consumption behavior and the information we provide to our customers.
Our organization will give preference to purchasing environmentally preferable products and services. Our organization will continue to increase the purchase of products and services that have less environmental impact and thus contribute to our organization’s overall environmental policy and commitment. 
Through Green Purchasing, we aim to:
• Raise environmental awareness and inspire more people to buy more environmentally friendly products
• Produce fewer emissions, less waste and more efficient use of resources 
• Help create an increase in demand for greener products and services 
• Avoid unnecessary purchasing by:
• Reviewing the actual need of the product.
• Seeking alternative goods and services. 
• Purchasing a greener variant than a conventional choice. 
The Step by Step implementing guide for an effective Environmental Purchasing Policy:
• We integrate reused, refurbished, remanufactured and recycled-content products into our operations wherever possible. 
• We use greener products which are available, such as energy saving office equipment and biodegradable cleaning products. 
• We make conscious environmentally supportive choices in all our purchases, such as buying in bulk, buying recycled whenever available, buying products that can be easily and safely recycled, buying products that can be refilled, buying durable, fixable products.
• We are aware that, since both metal and plastic are recyclable, these can be considered eco-friendly materials for furniture. In 2014, we have not purchased any furniture and in 2015 the target is that 40% of total furniture purchases consist of recyclable metal and plastic items. Also, furniture that is durable and fixable. 
• We have set targets and dates to achieve changes in purchasing practice, which can be found in our purchase plan.
• We use recycled paper
• We use email instead of paper or faxes whenever practical, both for internal memos and for communications with clients and customers.
• We don’t print email messages. We put the words “Don’t print this email unless you really need to” at the bottom of all emails.
• We don’t print more copies than we need.
• We reuse what we can. We collect all paper that has been used on one side and reuse it for draft printouts or internal correspondence. We use waste paper wherever possible instead of self-adhesive notes since glued paper cannot be widely recycled.
• We reuse envelopes and boxes, if possible.
• We purchased units that can print on both sides of a sheet of paper. We set all computers and copiers to double-sided printing and black and white printing as the default settings
• We adjusted the house style on word processing programs to use a slightly smaller font and slightly wider margins.
• We work on drafts electronically, using "edit" and "comment" word-processing features, instead of working on paper.
• We question whether we need to print draft copies and, if this is unavoidable, we print double-sided and then recycle the paper. 
• We put reminder posters near printers and photocopiers (for example, 'Think Before You Copy' or 'Do You Need This Copy?'). We promote recycling by putting up posters and providing bins next to the equipment, explaining the types of paper that can be recycled.
• We ensured that all staff using the photocopier knows how to operate it properly to help reduce paper waste. 
• We use on-line products catalogue instead of paper-print
• We use electronic billing instead of physical invoices
• We buy remanufactured toner cartridges
• We use refill packs for inkjet cartridges
• Where practical, we use the reduction feature on our photocopier to fit more on a piece of paper.
• We use fluorescent tubes, ecologically friendly lights and halogen lamps, instead of standard bulbs. Over its life span, a fluorescent tube will save 640 kWh of electricity compared with the equivalent 100 watt standard bulb. This reduces the production of carbon dioxide, a green house gas, by half a ton, and of sulphur dioxide, which causes acid rain, by 3 kg.
• We replaced 38mm fluorescent tubes with 26mm fluorescent tubes, where possible
• We use natural light wherever possible. We encourage staff to open the blinds rather than turn lights on. Our lights can be switched off manually, particularly near windows.
• We ensured that lighting levels are not excessive. 
• We have installed presence detector lighting controls in places not in constant use, such as lavatories, meeting rooms and kitchen. 
• We shut our blinds at the end of the day, in cold seasons, to keep heat loss down. On hotter days/seasons, we use them to prevent our office from overheating. 
• We ensure that windows are not opened while the heating or air conditioning is still on.
• We have ensured that our waste management company provides recycling services.
• We avoid the purchase of high gloss, colored and special finish papers. They can often not be recycled so easily and are essentially contaminants if they become part of the recyclable paper stream. 
• We reuse envelopes wherever possible. We collect scrap paper and use the clean sides for draft printouts, internal correspondence and fax transmission sheets, then recycle. 
• We use scrap paper for notes and messages. We use waste paper wherever possible instead of self-adhesive notes since glued paper cannot be widely recycled.
• We promote recycling by putting up posters and providing bins next to the equipment, explaining the types of paper that can be recycled.
• We flatten or compact cardboard and other bulky wastes to make the most efficient use of our bins.
• We choose minimally packaged products and we buy in bulk. We are aware that industry and commerce alone generate 150 million tones of packaging waste each year. 
• We make a conscious effort not to waste office supplies. 
• We purchase durable, high quality supplies (e.g. paper clips vs. staples).
• We order reusable products instead of disposable ones (e.g. rechargeable batteries instead of single-use batteries).
• We print and copy black and white unless color prints/copies are absolutely indispensable (e.g. for customer presentations). We are aware color prints and copies cost 10 times as much as black and white prints and use a lot more resources, energy and chemicals and that the global Paper Policy discourages color prints/copies unless for external use. 
• We buy and use recycled paper or paper with high contents of post consumer recycled fibers. 
• Our kitchen is stocked with reusable mugs, plates, bowls, and utensils to discourage the use of disposable paper and plastic. 
• We use cloth napkins and tea towels, as an alternative to paper towels, which are cleaned regularly. 
• We have a microwave oven to reheat lunches. We are aware microwave ovens use around half the energy of a conventional oven. 
• We have taps with built-in water cut off regulators. 
• We have installed presence detector lighting control
• We have kitchen appliances (fridges) with an energy efficiency rating e.g. European Union Energy Rating of A or B.
• We purchase milk, sugar and condiments in bulk to eliminate the need for single-serving packages. 
• We use refillable soap containers. 
• We implemented recycling and/general waste disposal bins. 
• We have new air conditioning systems, which have better energy performance than older ones. 
• We avoid using air conditioning where possible.
• We ensure that windows are not opened while the heating or air conditioning is still on.
• We make sure that heating and air conditioning systems are not running concurrently in the same part of the building.
• We turn off heating and air conditioning in unoccupied rooms
• We are aware that heating bills can be reduced by as much as 10% by reducing the temperature of the office by one degree. We set the office temperature at 19 degrees Celsius. 
• We have installed presence detector lighting controls in bathrooms and individual WCs. 
• We have purchased taps with built-in water cut off regulators. 
• We fit an automatic flush controller on urinal systems to ensure that the cistern only flushes during office hours or after use, rather than continuously. 
• We ensure extractor fans operate by the same presence detector controls that operate the lighting in the bathroom. 
• We are aware that, since both metal and plastic are recyclable, these can be considered eco-friendly materials for furniture. In 2014, we have not purchased any furniture and in 2015 the target is that 40% of total furniture purchases consist of recyclable metal and plastic items. Also, furniture that is durable and fixable.
Important information for our customers, regarding the ways in which to reduce the potentially harmful environmental impact our actions may have are found in our Environmental Policy.
- Proper disposal of electronic product and/or its components
- Proper disposal of packaging of the electronic product
- Environmentally friendly use of the electronic product (e.g. Turn on “power save” option when using, if available)
- Recycling possibilities for product and packaging, proper disposal of end-of-life electronics
- Possibilities for reuse of product
- Information on the hazards of improper disposal (on the website): 
- The processes of improper dismantling and disposing of electronic waste lead to a number of environmental impacts. Liquid and atmospheric releases end up in bodies of water, groundwater, soil and air and therefore in land and sea animals – both domesticated and wild, in crops eaten by both animals and human, and in drinking water. Improper disposal of printed circuit boards, chips and other gold plated components, plastics, wires has been shown to lead to air emissions, as well as discharge into rivers of glass dust, tin, lead, brominated dioxin, beryllium cadmium, mercury, hydrocarbons, heavy metals, to tin and lead contamination of surface and groundwater, to air emissions of brominated dioxins, heavy metals and hydrocarbons, as well as hydrocarbon ashes released into air, water and soil.
1. Purpose
In accordance with the CSR international best practices VONINO recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a diverse, equitable, and vibrant community and economy. VONINO products inherent social and environmental and that VONINO should make procurement decisions that embody its commitment to sustainability. 
This Sustainable Procurement Policy is intended to: 
• identify those sustainability factors that shall be incorporated into procurement decision 
• provide implementation guidance 
• empower employees to be innovative and demonstrate leadership by incorporating sustainability factors into procurement decisions
2. Policy
2.1 General Policy Statement
VONINO will procure materials, products or services in a manner that integrates fiscal responsibility, social equity, and community and environmental safekeeping.
2.2 Sustainability Factors 
Environmental factors to be considered include, but are not limited to: 
• Pollutant releases 
• Toxicity - Greenhouse gas emissions 
• Energy consumption 
Social equity factors to be considered include, but are not limited to: 
• Human health impacts 
• Healthy and safe working conditions accordance with applicable laws and regulations 
• No discrimination 
• No child labor 
• No forced employment 
While not all factors will be incorporated into every purchase, it is the intent of this policy that VONINO will make a good faith effort to incorporate and balance these factors to the maximum extent possible.
2.3 Use of Best Practices
VONINO will utilize best practices in sustainable procurement as they evolve. As it applies to this policy, best practices in sustainable procurement are those that utilize leading edge sustainability factors, standards, and procedures in an efficient and effective way that is successful and replicable.
2.4 Toxics in Products and Services
VONINO will utilize EU guidance terms for selecting products and services.
2.5 Use of Social and Environmental Product or Service Labels
VONINO employees are encouraged to use independent, third-party social and/or environmental (eco) product or service label standards 
In addition, whenever possible, label standards used in product or service specifications should represent standards that take into account multiple attributes and life-cycle considerations.
2.6 Sustainable Procurement Standards
2.6.1 VONINO Sustainable Procurement Standards 
VONINO shall develop product and service-specific sustainability standards as best practices evolve. These standards will be developed by Procurement Department in cooperation with stakeholders and approved by the CEO. Sustainable Procurement standards will incorporate related requirements from VONINO CSR policies. 
2.6.3 Sustainable Procurement Standards Compliance 
Procurement Department employees are required to comply with the sustainable procurement standards approved by the CEO. Upon request, exemptions to the sustainable procurement standards may be granted by the CEO when product or service availability or other reasonable circumstances hinder compliance with the standards.
It is the intent of this policy to complement VONINO CSR policies
3. Implementation and Responsibilities
3.1 Product and Service Standards
The board of shareholders and CEO will be responsible for: 
• Ensuring Procurement Department utilize sustainable procurement standards and best practices 
• Ensuring that Procurement Department will participate in the development of sustainable procurement standards as applicable to that department 
• Encouraging pilot testing for environmentally preferable/sustainable products 
• Ensuring applicable Procurement Department policies or procedures 
• Reference this policy and any sustainable procurement standards 
• Incorporate the use of sustainable products and services that meet the intent of this policy. 
The Procurement Manager will be responsible for: 
• Providing resources to develop and coordinate product and service sustainable procurement standards 
• Providing resources for assisting Procurement Department with best practices in sustainable procurement
3.2 Specifications and Contracts
Managers will be responsible for:
Ensuring that specifications written by Department comply with this policy and incorporate sustainable procurement standards and best practices. 
The Procurement Manager will be responsible for: 
• Ensuring procurement/contracting manuals and other internal procedures reference this policy and incorporate sustainable procurement standards and best practices 
• Ensuring that evaluation criteria for determining the responsibility of prospective contractors incorporate sustainability factors that meet the intent of this policy
3.3 Education
Managers be responsible for: 
• Building awareness of this policy and sustainable procurement standards through information dissemination and incorporation into routine employee trainings 
• Encouraging employee attendance at internal and external trainings related to sustainability 
• Encouraging the use of environmentally preferable/sustainable products and services through information dissemination, development of internal procedures, pilot testing, and leading by example. 
The Procurement Manager will be responsible for: 
• Developing employee sustainable procurement resources such as, but not limited to, standards, specifications, tools, and best practices 
• Developing buyer-specific training on sustainable procurement best practices that meet the intent of this policy 
• Taking the lead in communicating to existing and potential contractors about this policy and related VONINO requirements
3.4 Data Collection and Performance Reporting
Managers will be responsible for: 
• Cooperating in gathering information for the purposes of tracking, reporting, and evaluating the VONINO sustainable procurement activities 
• Collaborating on data collection for the purpose of tracking and reporting on the VONINO sustainable procurement activities and evaluating the effectiveness of this policy. 
The Procurement Manager be responsible for: 
• Issuing an annual or biennial progress report on sustainable procurement activities and the effectiveness of this policy. This report will be integrated into VONINO CSR reports.
3.5 Resources
VONINO will commit to providing the appropriate dedicated staff levels and related funding to support the implementation and coordination of this policy. This includes activities such as, but not limited to, employee training and resources, professional services, product/service pilot tests, and educational materials.
3.6 Policy Updates and Review
The Procurement Manager will be responsible for periodically bringing together internal stakeholders to review this policy for updates or to otherwise determine whether this policy is in alignment with other VONINO sustainability efforts and policies.